Vehicles, equipment, and rooms for your department. Booked in seconds, not phone chains.
Dispoly keeps crew vehicles, trailers, training rooms, and shared equipment organized for your own units, neighboring departments, and the youth division. Built by active fire service members.
No contract. No setup fees. Free 30-day trial.
Everyday chaos at the station
"Who has the crew van?"
The vehicle is gone and nobody knows which unit took it or when it will be back.
Equipment scattered across stations
Trailers, pumps, and training gear live at different stations, so availability is guesswork.
Requests on every channel
Booking requests arrive by radio, phone, and sticky note, on every channel except one you can track.
The Solution
How departments use Dispoly
Booking pages per station
Give every station or unit its own public booking link. Requesters don't need an account.
Approval workflow
Requests are confirmed by whoever is responsible for the vehicle, and everyone is notified automatically.
QR codes in the vehicle bay
Print a QR code and put it on the vehicle or shelf. Scan, book, done.
Stations as locations
Map every station as a location and organize vehicles, equipment, and rooms with categories and custom fields.
Made in the fire service, for the fire service
Dispoly was created by active volunteer firefighters who wanted order in their own station. It is practical for the vehicle bay, not just the office.
From whiteboard to calendar, in one drill night
No IT project and no training day. If you know your vehicle list by heart, you are done in half an hour.
Add vehicles, equipment and rooms
Enter the crew van, trailers, generators, training material and the classroom, each with a category and its station as the location. If a list already exists, upload it as CSV or Excel. Categories and locations are created along the way.
Decide who may book what on their own
The classroom can confirm itself, the crew van cannot. Per resource you decide whether a booking takes effect immediately or needs the equipment officer to approve it. Whoever asks can see the status at any time.
Put the link where it is actually needed
Print the QR code and hang it in the apparatus bay, on the shelf or on the classroom door. The booking link goes to the youth leader, the supporters association and neighbouring departments. People scan it with the phone already in their pocket.
Enter drill night and workshop dates
Tuesday evening goes in once as a recurring blocked period, inspection and workshop appointments follow as single blocked periods. After that nobody can book a vehicle that is not even in the station.
A week at the fire station
None of this needs a full-time equipment officer. It only needs everyone looking at the same calendar. The difference usually shows in the second week, when the follow-up calls stop.
Monday, 19:30
The youth leader wants the crew van for Saturday. Instead of posting in the group chat, they open the link, see Saturday is free and request it. The equipment officer gets an email and approves before leaving the building.
Wednesday, 08:10
The neighbouring department needs the traffic safety trailer for the weekend. They have the booking link, create no account and enter it themselves. That used to be two phone calls and an answer in the evening.
Thursday, 14:00
The tanker goes to the workshop. The appointment is entered as a blocked period and the vehicle disappears from the options for those days. Nobody schedules it by mistake.
Saturday, 07:45
The crew van is ready, the keys are where they should be, and nobody had to make calls the night before. The booking had been in the shared calendar since Monday.
What comes up first in the meeting
We already have alerting and administration software.
Keep both. Alerting decides who turns out, administration holds members, training and inspection deadlines. Neither answers who has the crew van on Saturday. Dispoly runs alongside them and takes on exactly that question, with no change to the software you already use.
We handle this in the WhatsApp group.
A group chat shows messages, it does not prevent a double booking. Dispoly rejects a second booking on an occupied slot, and people who are not in the group at all, such as the supporters association, the municipality or a neighbouring department, can still book. Anyone who wants the dates in their phone can subscribe to the iCal feed.
In a volunteer organisation nobody will maintain it.
The maintenance happens once, when you set it up. After that people enter themselves because it is quicker than calling. There is no hardware, no minimum term and no contract. If nobody uses it after four weeks, you stop.
Frequently Asked Questions
Bring order to the station today.
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