Your team's pool vehicles. Distributed by calendar, not key-box roulette.
Dispoly gives every pool vehicle a live calendar: colleagues book via link or QR code at the key box, with mileage, cost center, and clean handovers.
No contract. No setup fees. Free 30-day trial.
Everyday life around the fleet
The key is gone, so is the van
Only the key box knows who has the van, and it is not telling.
The vehicle list in Excel
Occupancy lives in a shared spreadsheet that three people maintain and nobody trusts.
Trips without records
Mileage, driver, and purpose are written down nowhere, until accounting asks.
The Solution
How teams manage their fleet with Dispoly
Real-time availability
Every booking is visible immediately. Double bookings are technically impossible.
Mileage & cost center per booking
Capture custom fields like mileage, cost center, or trip purpose right in the booking form.
QR code at the key box
A QR code at the key box or in the vehicle. Scan, see availability, book.
Multiple sites
Map branches as locations and give each site its own booking page.
No fleet-management project required
Dispoly runs in the browser and needs no telematics and no installation. Create vehicles, share the link, done.
From key box to calendar, in one afternoon
No rollout project and no telematics install. Most teams do this between two meetings.
Enter the vehicles once
Create each car, van, and trailer with its plate and location. If you already keep a list, upload the CSV or Excel file and the categories and locations are created for you.
Decide what a booking has to record
Add the fields accounting asks for later: mileage at handover, cost center, trip purpose. They become part of the booking form, so the answer exists before the key leaves the box.
Put the link where the keys are
Share the booking link wherever your team already looks, and print the QR code for the key box. Colleagues scan, see what is free, and book. Nobody creates an account.
Approve, or let it run
Either bookings confirm themselves or a dispatcher approves them. Garage appointments and inspections go in as blocked periods, so nobody books a car that is not there.
A week with six pool vehicles
None of this needs a fleet manager. It needs everyone to be looking at the same calendar.
Monday, 06:50
A technician needs the van with the tow bar on Thursday. He scans the QR code at the key box, sees Thursday is still open, and books it in under a minute, from the yard, on his phone, without logging in.
Tuesday, 09:15
Sales asks whether anything is free on Friday afternoon. Instead of three phone calls, dispatch opens the calendar: two cars free, one blocked for its inspection. The answer takes ten seconds.
Thursday, 17:40
The technician returns the van and enters the closing mileage in his booking. It is attached to his trip now, not to a note in the glove box.
Month end
Accounting asks who drove what. The export comes out as CSV with driver, period, mileage, and cost center per booking. No reconstruction from memory.
What gets raised first
Our drivers will not use another app.
There is no app. The booking page opens in the browser that is already on the phone, and a booking takes a name and an email. The people who never log in are the reason it works this way. Only whoever manages the vehicles needs an account.
We already have a shared calendar for this.
A shared calendar shows entries; it does not prevent conflicts. Dispoly refuses a second booking on an occupied slot and captures mileage and cost center where the booking happens. If you still want the entries in Outlook, subscribe to the iCal feed. The data flows in that direction.
We are too small for fleet management.
Most teams here run between three and fifteen vehicles. Below that the key box works; above it, it stops working. There is no rollout, no hardware, and no minimum term. If it does not fit, you stop.