For company cars & pool cars
Company cars everyone can use. One pool instead of fixed assignments.
Dispoly turns permanently assigned company cars into a bookable pool: every car gets a live calendar, the team books via link or QR code at the key rack and enters mileage and trip purpose at pickup and return.
No contract. No setup fees. Free 30-day trial.
Sound familiar?
Why company cars are rarely where they are needed
Three cars nobody drives
Permanently assigned cars sit in the lot half the week while a colleague books a rental.
Costs without attribution
Leasing, fuel, and repairs add up, but who drove how much cannot be shown cleanly.
Nothing free at short notice
Without a shared overview every trip turns into a round of asking, and whoever asks first gets the car.
The Solution
How company cars become a pool that works
Real-time availability
Every booking is visible to everyone immediately, and the same car cannot be taken twice.
Mileage at pickup and return
At pickup the last reading is prefilled; at return Dispoly works out the distance driven. Trip purpose, cost center, or damage go into the same form. The logbook goes to accounting as CSV or Excel.
Booking without accounts
Colleagues book via the booking link with name and email. Only people who manage vehicles need an account.
QR code at the key rack
A QR code at the key rack or in the glove box. Scan, see availability, book. No app to install.
Read more: Vehicle logbook for pool cars · Mileage & meter readings · Free pool vehicle use agreement
Ready in 10 minutes
No fleet-management project required
Dispoly runs in the browser and needs neither telematics nor hardware to install. Create vehicles, share the booking link, done.
How It Works
Turning assigned cars into a pool
Decide which cars go in
Start with the cars that are demonstrably idle. Leaving one or two permanently assigned is fine; a pool of three already changes the arithmetic.
Give every car its own calendar
Enter plate, location, and the rules that matter: a car that never leaves the site, or one only management books. Existing lists upload as CSV or Excel.
Capture what accounting will ask for
Set up the "Driver logbook" template on the first car: odometer, driver, trip purpose, fuel level, and damage, plus cost center if you need it. The other cars take it over with "Copy from resource". Every trip then carries its own record, and month end becomes a download rather than an investigation.
Share one link, print one QR code
The link goes wherever your team already looks; the QR code goes on the key rack. Colleagues book with name and email. No account, no app, no training session.
What changes in the first month
- Week 1
- Bookings are cautious. People still walk to the key rack to check, then book on the spot from their phone because it is faster than asking.
- Week 2
- The first real conflict appears: two people want the same car on Thursday. The calendar shows it before either of them leaves, so it gets solved at a desk instead of in the parking lot.
- Week 3
- Someone notices the estate car has been booked twice in three weeks. That is the first useful signal about whether the fleet is the right size.
- Month end
- The logbook goes to accounting as an Excel file, with driver, period, and distance driven per trip. Distance driven in between without a booking shows in its own column. Nobody reconstructs anything from memory or from the glove box.
The objections that actually come up
People will not give up their assigned car.
Most of the resistance is about certainty rather than ownership. The fear is that the car will not be there when it is needed. A live calendar answers that directly: anyone can look three weeks ahead and book in advance. Start with the cars that are provably idle and let the numbers make the argument.
Does this replace our electronic trip log?
No, and it should not claim to. Dispoly shows who had which car when and how far it went, with the mileage at pickup and return. That is not enough for taxing a company car with private use: entries can be corrected and the logbook is not tamper-proof. If you keep a logbook for that, keep it; Dispoly runs alongside.
What about private use and the 1% rule?
A pool car booked for a work trip and returned is a different tax situation from a car permanently at one employee disposal. That is a question for your tax adviser rather than for us, but the booking record is exactly the documentation that conversation needs.
FAQ
Frequently Asked Questions
Fewer cars. More trips.
30-day free trial. No credit card required.