Vans, trailers, machines. All in one calendar.
Dispoly brings company vans, trailers, scaffolding, and machines into one live calendar: crews book via link or QR code at the key rack, site managers approve.
No contract. No setup fees. Free 30-day trial.
Six in the morning at the yard
Who has the key to the big van?
The crew is ready to leave, but the van with the tow bar has not come back since yesterday.
The machine is still on the other site
Plate compactor, hammer drill, scaffolding: nobody knows where they were last, so another one gets rented.
Dispatch by WhatsApp
Commitments sit in three chat groups, and the 5:45 a.m. phone call decides what actually holds.
The Solution
How trades dispatch vehicles and equipment with Dispoly
One link for the whole crew
Crew members book via the booking link with name and email. No account, straight from their phone.
Real-time availability
Every booking is visible immediately, so the van cannot be promised twice for the same day.
QR codes on vehicles and machines
Printable QR codes for the key rack, the trailer, or the machine. Scan, see availability, book.
Site & cost center per booking
Custom fields capture site, job number, or mileage, structured and exportable later.
Not just the fleet
Vans, trailers, scaffolding, machines, and tools live in the same calendar. One overview for everything the business shares.
Setting it up between two jobs
None of this needs an office day. Most businesses do it once in the evening and adjust as they go.
List what actually gets fought over
Not everything needs to be bookable. Start with the vans, the trailer with the tow bar, and the two machines that always go missing. The rest can follow later.
Put the yard and the store in as locations
If you run more than one yard, map each as a location so crews see what is available where. Each location can have its own booking page.
Print QR codes and hang them on the thing itself
On the key rack, on the trailer drawbar, on the machine case. Scanning is what makes this work at 6 a.m. Nobody types a URL in the dark.
Decide who approves what
Vans and machines usually go through the site manager; small tools often need no approval at all. Both can run side by side.
Monday morning at the yard
The test is not the office. The test is whether it survives 6 a.m. with cold hands.
Friday, 15:20
The foreman books the big van and the plate compactor for Monday job. Both count as taken from that moment, so nobody promises them to another crew over the weekend.
Monday, 06:05
The crew arrives. Instead of hunting for keys, one of them scans the QR code on the rack and sees the van is theirs until Wednesday. No phone call to the boss.
Monday, 06:40
A second crew needs a trailer at short notice. The calendar shows the small one is free and the big one is not. They take the small one and leave. The decision took under a minute.
Wednesday
The van comes back and the booking closes with site number and mileage. When the job gets invoiced, the equipment time is already attached to the right project.
What the yard says
My people are not going to book anything at six in the morning.
They are not booking at six. They are booking on Friday afternoon, when the week gets planned. The 6 a.m. scan only confirms what is already theirs, and that takes one QR code and no login. Businesses where this fails usually tried to make everything bookable at once instead of starting with the two things people fight over.
We coordinate this in WhatsApp already.
WhatsApp is where the commitment gets made and then lost. Nothing in a chat stops the same trailer being promised to two crews, and nobody scrolls back three days to work out who said what. The calendar refuses the second booking outright, and the record stays attached to the equipment rather than to a thread.
When we are short we just rent something in.
That is usually the number worth measuring. Once bookings are recorded it becomes visible how often you rented something that was standing in the other yard. Most businesses find that figure is higher than they assumed.
Frequently Asked Questions
Know what is where, every morning.
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