Pool vehicles, meters, trailers. Across every depot.
Dispoly gives every shared vehicle and device a live calendar: network, sales, and facilities book for themselves, with mileage, cost center, and clean handovers.
No contract. No setup fees. Free 30-day trial.
Everyday life between depot and office
The key is not on the board
The van is gone, the key board is empty, and nobody knows which department has it or when it comes back.
Equipment sits across several depots
Leak detectors, trailers, and measuring gear are spread across the depot, the waterworks, and the substation. Anyone who needs one works the phone.
The vehicle list lives in a spreadsheet
One file on the shared drive, maintained by one person, open in three versions. At month end it gets reconstructed by hand for the cost allocation.
The Solution
How utilities use Dispoly
Approval per vehicle
The standby car is released only by the duty manager, the pool car confirms itself. You set that per vehicle.
Mileage and cost center per trip
Custom fields ask for what you need at every booking: cost center, job number, purpose, mileage on return.
QR code on the key cabinet
The QR code hangs on the key cabinet, the trailer, or the roll container. Scan, book, take the key, without a detour via the office.
Depots as locations
Map the depot, the waterworks, and the works yard as locations. Everyone sees what is available at their own site first and still finds the rest.
Built for 8 to 30 vehicles, not 300
Classic fleet software assumes a department exists to operate it. At your size that job is done on the side by whoever runs administration. Dispoly does less and in exchange needs no rollout, no interface, and no project.
From spreadsheet to calendar, in one morning
No rollout and no interface. If you have the vehicle list, you are done in half an hour.
Add vehicles and equipment
Enter pool vehicles, standby cars, trailers, measuring gear, and training rooms, each with a category and its depot as the location. Upload the existing spreadsheet as CSV or Excel and categories and locations are created along the way.
Define the fields for cost allocation
Decide what every booking asks for: cost center as a dropdown, job number as text, mileage as a number. From then on each trip carries where it is booked to, instead of being reconstructed at month end.
Decide who may book on their own
The pool car confirms itself, the standby vehicle and the lift platform do not. Per resource you decide whether a booking takes effect immediately or needs approval.
Give the link to the departments
The booking link goes by email to network, sales, facilities, and administration, the QR code onto the key cabinet. People book with the work phone already in their pocket.
A week at the depot
None of this needs a fleet department. It only needs everyone looking at the same calendar. The difference usually shows in the second week, when the follow-up calls stop.
Monday, 06:50
Two technicians need the same van. The first booked it on Friday, the second sees that on their phone at the key cabinet and takes the second van. Before, one of them would have been stuck on the yard until eight.
Tuesday, 10:15
Sales needs a car for a customer visit. The booking runs through the link and the form asks for cost center and purpose. At month end nobody has to ask what the trip was for.
Wednesday, 13:30
The leak detector is at the waterworks and needed at the depot. The calendar shows it is free until Thursday, so it is booked and collected without two phone calls first.
Friday, 15:40
Next month inspection dates go in as blocked periods. The affected vehicles disappear from the options for those days, and nobody plans a route with a van that is at the inspector.
What comes up first with management
We have Outlook, and it has resource calendars.
Those work as long as everyone is in the address book. They stop at the yard worker without a mailbox, the external contractor, and the summer temp. Dispoly needs no account and no licence to book, and anyone who wants the dates in Outlook can subscribe to the iCal feed.
The group already has fleet software.
Then it stays. It runs leasing, servicing, and costs, and it is built for that. What it does not answer is who has the estate car on Thursday afternoon, and that question is settled by a phone call today. Dispoly runs alongside and takes on occupancy only.
This has to clear procurement, data protection, and the works council.
At these amounts the purchase usually stays below the thresholds for a formal procedure, which you verify against your own procurement rules. The data sits in the EU and we provide a data processing agreement. What matters for the works council is that Dispoly collects no location tracking and no performance data: what is stored is who booked which resource for which period.
Frequently Asked Questions
Give the key board a calendar.
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