Minibus, group room, counselling room. Every site in one calendar.
Dispoly brings the vehicles and rooms of every site into one live calendar: teams book by link, managers approve, and the head office can see what is taken where.
No contract. No setup fees. Free 30-day trial.
Everyday life across sites
The bus is handed out over the phone
Whoever needs the minibus for a group trip rings the head office. Whoever calls first gets it, and everyone else finds out too late.
Every site keeps its own list
The nursery, the residential group, and the counselling centre each plan on their own. Nobody sees the bus standing idle at the site next door.
The counselling room is double-booked
Two appointments in the same room, noticed at the moment both clients are standing in the corridor.
The Solution
How providers use Dispoly
One link for all staff
Freelancers, volunteers, and people on a voluntary service year all book through the same link. None of them needs an account or a licence.
Approval by the site manager
The group room confirms itself, the minibus goes through the manager. Who approves is set per resource and they are notified automatically.
Sites as locations
Nursery, residential group, counselling centre, and head office are each a location. Teams see their own site first and can still find the free bus next door.
Custom fields per booking
Ask for whatever the accounting needs: cost center, programme, project number, or mileage. It sits next to each booking instead of being collected at month end.
Nobody there is employed to dispatch vehicles
Today the bookings get made by whoever runs administration, between two other meetings. Dispoly is built so that exactly that person can set it up: no IT project, no training day, and nobody assigned to maintain it.
From the notice board to a calendar, in one morning
No IT project and no training day. If you know which vehicles and rooms exist, you are done in half an hour.
Add the sites as locations
Enter the nursery, residential group, counselling centre, and head office as locations, then hang minibuses, service vehicles, group and counselling rooms off them. Upload an existing list as CSV or Excel.
Decide who may book on their own
The group room confirms itself, the minibus goes through the site manager. Per resource you decide whether a booking takes effect immediately or needs approval. Whoever asks can see the status at any time.
Get the link into the teams
The booking link goes to every site, the QR code onto the key board and the group room door. Freelancers and volunteers book through it too, without you creating accounts for them.
Enter fixed slots and workshop dates
The Tuesday group session goes in once as a recurring booking, servicing and holiday closures follow as blocked periods. After that nobody plans a trip with a bus that is not there.
A week at the provider
None of this needs an extra role. It only needs every site looking at the same calendar. The difference usually shows in the second week, when the calls to head office stop.
Monday, 08:30
The residential group wants the minibus for Friday. Instead of calling head office, the carer opens the link, sees Friday is free, and requests it. The manager approves between two meetings.
Tuesday, 11:05
The counselling centre needs a second room at short notice. The calendar shows the group room at the neighbouring site is free. Before, the appointment would have been moved.
Thursday, 09:00
The second bus is due for a service. The date goes in as a blocked period and the vehicle disappears from the options for those days. Nobody schedules it by mistake.
Friday, 07:45
The bus is ready, the key is where it should be, and nobody had to make calls the night before. The booking had been in the calendar every site sees since Monday.
What comes up first in the management meeting
Our sites work very differently. One shared system will not fit.
None is being imposed. Each site is its own location with its own resources, its own rules, and its own booking link, and carries on working its own way. The only shared thing is the calendar, which is where it becomes visible that there is a bus standing next door.
The money is needed elsewhere.
The comparison is not software against nothing, it is software against the time that goes into calls and follow-ups today. There is no hardware, no minimum term, and no contract. You can test for 30 days without payment details and decide afterwards.
Some of our staff have no work email address.
A booking needs a name and an email address, a private one works. Anyone without one tells their site and is entered by hand. The difference is that the booking then sits in the same calendar as everyone else.