Cancel a booking without calling: guests can do it themselves
Guests cancel through the link in their confirmation email. How to set a cancellation deadline and decide whether online paid bookings are included.
Topics
Resource booking basics
What applies to every organisation: ruling out double bookings, handling booking data under GDPR, and using calendars properly.
Driving licence checks for pool vehicles in Germany: duty, interval and records
If you hand out a pool vehicle in Germany, § 21 StVG makes you liable when someone drives it without a licence. How often to check, what you may record, which licence classes matter for vans and trailers, and how to tie the check to the key handover. With a copyable check log.
What your booking list can tell you: double bookings, utilisation and the rows that are wrong
You keep bookings in Excel, Outlook or Google Sheets? That list can tell you more than you think. How to check it in two minutes, and what the numbers really mean.
Rolling out a booking system in your club without half the members still asking in the group chat
You've picked the software. Here's how to roll it out so people are still booking through it four weeks later: start with one resource, talk to the right people first, and copy our announcement.
Handover checklist for vehicles and equipment: a template to copy
Plate number, time, odometer, fuel, damage, accessories and a name: what belongs in a pickup and return record for pool vehicles and loaned equipment, three ways to keep it, and how to set it up per resource in Dispoly.
Pool vehicle logbooks in Germany: when they are required and what goes in them
Do pool vehicles need a logbook? When the German tax office asks for one, why pure pool vehicles usually get by without, what a logbook order under § 31a StVZO means, and which fields a usage log needs. With a copyable template.
Annual general meeting, Christmas party, New Year: plan the club calendar early
Mid-September is the right time to enter every date up to the new year. The five dates that belong in your club calendar now, and how to secure the clubhouse and hall for December.
Choosing a booking system for your club: 7 questions before you decide
Before you settle on booking software, answer these seven questions. They decide whether the system is still in use six months later or whether everything ends up back in the group chat.
Drill nights and training schedules: setting up recurring blocked periods
The hall is taken every Tuesday from 6 p.m., the drill night is fixed. How to enter recurring blocked periods once instead of booking them again every week.
Bookings in Google, Outlook, and Apple Calendar: setting up the sync
See Dispoly bookings in your own calendar without typing anything over. How to enable the calendar feed, subscribe in Google, Apple, or Outlook, and what to know about refresh times.
From Excel to a booking calendar: moved in 30 minutes
Your booking list lives in an Excel file. Here is how to move it: import resources and bookings, map columns, read the preview properly. Including the snags that actually come up.
Embedding the booking page on your club website, step by step
The availability calendar belongs on your own site, not behind a link. How to embed the booking page in WordPress, Jimdo or Wix, with automatic height and without a second cookie banner.
A QR code on the door: booking without an app and without an account
A QR code on the clubhouse, the vehicle or the meeting room: scan, see what's free, book. How to print the codes, where they belong and what happens when someone scans one.
GDPR and booking data: what clubs, fire departments, and companies need to know
Are you allowed to store names and email addresses for room bookings? Who gets to see which employee had the pool car and when? What belongs in booking data, what does not, and why the WhatsApp group and the key rack are the bigger privacy problem.
Google Calendar alternatives for fire departments and clubs
Discover Google Calendar alternatives for fire departments and clubs. Manage resources efficiently with specialized booking managers.
Avoiding double bookings: 5 rules for shared resources
Two teams, one room, one time slot: double bookings cost nerves and trust. Five rules that let organizations share rooms, vehicles, and equipment without conflicts.
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