A QR code on the clubhouse, the vehicle or the meeting room: scan, see what's free, book. How to print the codes, where they belong and what happens when someone scans one.
Are you allowed to store names and email addresses for room bookings? Who gets to see which employee had the pool car and when? What belongs in booking data, what does not, and why the WhatsApp group and the key rack are the bigger privacy problem.
Two teams, one room, one time slot: double bookings cost nerves and trust. Five rules that let organizations share rooms, vehicles, and equipment without conflicts.