Cancel a booking without calling: guests can do it themselves
Guests cancel through the link in their confirmation email. How to set a cancellation deadline and decide whether online paid bookings are included.
Topics
Blog for clubs: clubhouse, hall time, and events
Guides for clubs and associations: renting out the clubhouse, sharing hall time, planning events, and organising bookings without paper lists.
What your booking list can tell you: double bookings, utilisation and the rows that are wrong
You keep bookings in Excel, Outlook or Google Sheets? That list can tell you more than you think. How to check it in two minutes, and what the numbers really mean.
Rolling out a booking system in your club without half the members still asking in the group chat
You've picked the software. Here's how to roll it out so people are still booking through it four weeks later: start with one resource, talk to the right people first, and copy our announcement.
Handover checklist for vehicles and equipment: a template to copy
Plate number, time, odometer, fuel, damage, accessories and a name: what belongs in a pickup and return record for pool vehicles and loaned equipment, three ways to keep it, and how to set it up per resource in Dispoly.
Annual general meeting, Christmas party, New Year: plan the club calendar early
Mid-September is the right time to enter every date up to the new year. The five dates that belong in your club calendar now, and how to secure the clubhouse and hall for December.
Choosing a booking system for your club: 7 questions before you decide
Before you settle on booking software, answer these seven questions. They decide whether the system is still in use six months later or whether everything ends up back in the group chat.
Drill nights and training schedules: setting up recurring blocked periods
The hall is taken every Tuesday from 6 p.m., the drill night is fixed. How to enter recurring blocked periods once instead of booking them again every week.
Bookings in Google, Outlook, and Apple Calendar: setting up the sync
See Dispoly bookings in your own calendar without typing anything over. How to enable the calendar feed, subscribe in Google, Apple, or Outlook, and what to know about refresh times.
From Excel to a booking calendar: moved in 30 minutes
Your booking list lives in an Excel file. Here is how to move it: import resources and bookings, map columns, read the preview properly. Including the snags that actually come up.
Embedding the booking page on your club website, step by step
The availability calendar belongs on your own site, not behind a link. How to embed the booking page in WordPress, Jimdo or Wix, with automatic height and without a second cookie banner.
A QR code on the door: booking without an app and without an account
A QR code on the clubhouse, the vehicle or the meeting room: scan, see what's free, book. How to print the codes, where they belong and what happens when someone scans one.
Sports hall scheduling after the summer break: sharing out training slots fairly
How do you divide hall time fairly between sections and teams? Which criteria actually hold up, how to run the allocation meeting, and why unused hall time is the bigger problem than the fight over the good slots.
Renting out your clubhouse: usage fee, deposit, cleaning charge, and how to actually get paid
What can you charge for renting out your clubhouse, how do you work out the fee, and how do you collect it without chasing anyone? A guide for clubs and associations.
Planning your club's summer festival: who's actually booking the grill?
Plan your club's summer festival without chaos: which rooms, equipment, and vehicles you need, when to reserve them, and how an occupancy plan prevents two groups from standing in front of the same door on festival day.
Organizing clubhouse bookings: from paper calendar to online calendar
Who has the clubhouse on Saturday? How clubs organize the schedule for clubhouse, bus, and equipment digitally, with no forced app and no account for members.
Google Calendar alternatives for fire departments and clubs
Discover Google Calendar alternatives for fire departments and clubs. Manage resources efficiently with specialized booking managers.
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